Position Title
Front Office Receptionist
Description
We are looking for a Front Office Receptionist for the 2023/24 school year.
The Front Office Receptionist is responsible for activities that support the general relationships of students, parents, teachers, visitors and inquiries. The overall direction of questions to the right people and groups characterize the nature of this important entryway to the school.
Essential Job Functions
Reception & Facilities
Provide the welcoming face to the school by warmly greeting students, parents, and visitors as they come into the Main Office
Answer the main phone line, answer questions, and direct questions/phone calls to appropriate individuals
Maintain a high sense of cleanliness and organization in the Main Office, tidying and organizing when needed
Maintain network printers/copy machines in both the Main Office and the high school, ensuring maintenance calls are completed in a timely fashion
Address any internet concerns with our IT company as needed
Maintain the stock of office supplies, tracking inventory, and reordering as required
Collect and distribute all mail and packages in a timely manner
Records Management
Record daily attendance
Send absence notifications
Maintain sign-in/out visitor log, ensuring all visitors have a visitor badge
Distribute and record tardy and early dismissal slips as needed
Administrative Tasks & Additional Duties
Assist with production and printing of programs for all-school events and festivals
Assist the Executive Director and Enrollment Manager as needed
Order cleaning supplies/paper products for entire school and keep up with inventory
Assist with annual audit as necessary
Perform and maintain record of monthly fire drills in conjunction with the Maintenance Supervisor
Unlock other classrooms as necessary
Care for Sick Children
Assess children’s health by incorporating daily health observation guidelines. If a child appears unable to fully participate in the day’s activities, receptionist will call parents.
Supervise sick children during their stay in the Main Office
Record and maintain a student illness log
Ensure that the first aid kits located in the Main Office, classrooms, as well as one specifically designated for field trips, are fully stocked and that all materials are within manufacturer’s expiration dates
Communications
Monitor office email account and attendance email account. Reply and forward messages as appropriate
Relay all messages to faculty and staff in a timely fashion
Hope & Help Liaison
Organize the offerings of children’s accessories, clothing, and comfort items, ensuring the Hope & Help team restocks as needed
Make lunches and offer snack choices to children in need, ensuring all data is properly tracked for the Hope & Help team
Inform Hope & Help team when families are in crisis, need extra support, or ask for assistance
Qualifications
Skills, Knowledge, and/or Abilities Required:
Skills:
Historically strong administrative responsibilities
Excellent listening, verbal, written and interpersonal communication
Knowledge:
Knowledge of Waldorf education and public school operations a plus
Knowledge of Google software suite
Knowledge of basic office equipment (copier, printer, scanner, multi-line VOIP system)
Ability
Relate to, motivate, and challenge children and staff
Leadership in working with students, staff, parents and community
Commitment to the concept of collaborative decision making
Understand discretion and the basics of FERPA laws
Physical Demands:
Frequent: Standing, walking
Occasional: Sitting, lifting and carrying
Education required: High School diploma or equivalent
Licenses, Certifications, Bonding and/or Testing Required: AZ DPS Level One Fingerprint Clearance Card, CPR, BBP and First Aid Certification
Employment Type
Full-time, year round
Job Location
6210 S. 28th Street, Phoenix, AZ 85042
Beginning of Employment
2023/2024 school year
Working Hours
7:00 am - 3:30 pm
Base Salary
$16 per hour based on experience
Job Benefits
Full benefits packages are available for qualified individuals
Contacts
Reports to: Executive Director
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